Filing Manual – Chapter 3 – Common Information Requirements

While each application is unique, the Board expects to see the following common elements:

  • a description of the action being sought by the applicant;
  • a description of the purpose of the application;
  • how the applicant’s management system and related set of programs informs the application and project design;
  • details regarding consultation activities and outcomes; and
  • details regarding notification made to commercial third parties.

Note that any terms used in the application that are not considered to be broadly accepted or understood by industry should be defined.

The following sections describe these common information requirements. For further details on information required in applications, see Chapter 4 and Chapter 5.

3.1 Action Sought By Applicant

Goal

The application states the request being made and what action is being requested of the Board.

Filing Requirements

Section 15 of the Rules requires the following information in an application:

15.(1) Every application shall

(a) contain a concise statement of the relevant facts, the provisions of the Act or any regulations made under the Act under which the application is made and the nature of, and justification for, the decision or order sought;

(b) contain, in addition to the information that is required by the Act and any regulations made under the Act, any other information that explains or supports the application, including information referred to in published policies and guidelines of the Board; and

(c) set out the name, address, telephone number and any other telecommunications numbers of the applicant and the applicant's authorized representative, if any.

(2) Every application shall be divided into consecutively numbered paragraphs, each of which shall be confined as nearly as is practicable to a distinct portion of the subject-matter of the application.

Guidance

Applicants must, in addition to looking at the Filing Manual, have regard to the NEB Act and regulations relevant to the filing for direction on what needs to be included.

3.2 Application or Project Purpose

Goal

The application provides clearly articulated reasons for the application.

Filing Requirement

Provide a description of the purpose of the proposed project.

Guidance

Explain the reason for the application, including a discussion of the need that would be addressed by the project.

3.3 Management Systems and Programs under the OPR

Goal

To demonstrate how an applicant’s management system required under the OPR will support and achieve adequate safety and environmental protection in the context of the current project application.

Filing Requirement

An applicant must provide:

  • an overview of its management system, including a description of:
    • how programs required under the OPR are coordinated within the management system to promote safety and environmental protection; and
    • the process for any necessary modifications to the management system.

Guidance

The NEB conducts ongoing reviews of company management system and compliance with the requirements of the OPR through its auditing oversight. However, in addition to this, it is important for public transparency and clarity that applicants explain how safety and environmental protection are integrated, coordinated and controlled within their management systems and will be ensured for any proposed new facility.

A carefully-designed and well-implemented management systems supports a strong culture of safety and is fundamental to keeping people safe and protecting the environment. Sections 6.1 to 6.6 of the OPR detail the required elements of a company’s management system. It must be a systematic approach designed to effectively manage and reduce risk through necessary organizational structures, resources, accountabilities, policies, processes and procedures, and must include measures to evalute effectiveness and promote continual improvement.

A company’s management system must also coordinate the following five programs:

  • Emergency Management Program to ensure appropriate emergency preparedness and response (OPR section 32).
  • Integrity Management Program to ensure the pipeline system continually operates within its design parameters (OPR section 40).
  • Safety Management Program to protect workers and the public from occupational and process hazards (OPR section 47).
  • Security Management Program to protect people, property and the environment from malicious damage (OPR section 47.1).
  • Environmental Protection Program to avoid or reduce adverse effects on the environment (OPR section 48).

Section 6.5 of the OPR lists a number of processes and requirements that must be part of a company’s management system and each of the above five programs.

Section 6.2 requires the appointment of an Accountable Officer and that their name and acceptance of responsibilties be filed with the Board. For further information on the OPR and related supporting documentation, please refer to the NEB’s website.

A company’s management systems applies to the entire lifecycle of a project, from planning and design, through construction and operation, to abandonment. It is therefore relevant at all stages of a project, including the application stage.

FYI – Examples...

The information to fulfill many of the requirements in this Filing Manual for pipeline projects should be based upon a company’s management system processes. For example:

  • Engineering design details required in Guide A.1 for facilities applications should be based upon implementation of processes within the Integrity Management Program, such as hazard identification, risk assessment, development of control and monitoring measures, and identification of legal requirements. Such processes will be similarly applicable to applications for abandonment (Guide B), variances related to physical activities (Guide O), leave to open (Guide T), etc. Design details may also be affected by other programs, such as the security assessment for the project conducted under the Security Management Program.
  • Implementation of processes within the Environmental Protection Program will support the information requirements for the environmental and socio-economic assessment, such as in Guide A.2.6.1 (identification and analysis of effects) and Guide A.2.8 (inspection, monitoring and follow-up). Processes related to accidents and malfunctions within the Emergency, Safety and Security Management Programs can similarly contribute to these Guide requirements.

Various management system processes will also apply throughout the application stage, such as ensuring the training and competency of those involved in the development of the project design and of the application documents; quality assurance; document and record control; management of change if design details are altered; and ensuring that work performed by consultants and contractors is consistent with all obligations and responsibilities under the company’s management system.

The Board expects an applicant to have applied relevant components of its management system and programs to the planning and design of the proposed project and related application documents, and to have reviewed those components for necessary modification in the event the proposed project goes ahead.

An application that is lacking (such as containing an incomplete discussion of hazards, risks and controls) might indicate that the applicant’s management system and program components are inadequate. The Board expects companies to prevent such deficiencies, correct any that are identified, avoid similar deficiencies in future applications, and to apply lessons learned as broadly as possible.

3.4 Consultation

The Board expects an applicant to have a company-wide Consultation Program that establishes a systematic, comprehensive and proactive approach for the development and implementation of project-specific consultation activities. A Consultation Program should be appropriately integrated into a company’s overall management system to provide protection for the public, employees, property and the environment throughout the lifecycle (design, construction, operation, maintenance, abandonment) of a pipeline system.

The Board expects applicants will consider consultation for all projects. Depending on the project scope, that could mean carrying out extensive consultation activities or a simple consultation activity such as notifying a single landowner. Applicants are responsible to justify the extent of consultation carried out for each application. Applicants may also make use of the Board’s publications to inform potentially affected persons about the NEB and its processes. On the NEB‘s website there is a detailed list of our publications and what each is used for. (See Guidance for Companies on NEB Publications under Participation & Lands.)

The following information is required within the application:

  • An overview of the policies and goals of the Consultation Program;
  • A description of the design of the project-specific consultation activities; and
  • A description of the outcomes of the project-specific consultation activities.

Each of these information requirements is discussed in further detail in the following sections.

If no project-specific consultation activities are implemented, an explanation is required.

The Board also expects companies to conduct effective public consultation activities during the construction and operation phases of a project. The Board’s requirements for public consultation related to operations and maintenance activities on pipelines can be found on the NEB’s website in the “Operations and Maintenance Activities on Pipelines Regulated Under the National Energy Board Act: Requirements and Guidance Notes: (January 2013)”.

3.4.1 Policies and Goals of the Consultation Program

Goal

The application outlines the corporate policy or vision with respect to consultation and the principles and goals that guide the applicant's Consultation Program.

Filing Requirements

Provide an overview of the company's consultation philosophy, which should include, but not be limited to:

  • the corporate policy or vision with respect to consultation.
  • the principles and goals established for the applicant’s Consultation Program; and
  • a copy of the Aboriginal consultation policy, if established, along with any documented policies and principles for collecting traditional knowledge or traditional use information, if applicable.

Guidance

The Board expects an applicant to develop and implement a Consultation Program to anticipate, prevent, mitigate and manage conditions which have the potential to affect persons and groups. A Consultation Program should be based on the elements of a standard management system (for example, the management system elements described in the NEB’s Onshore Pipeline Regulations). Additional guidance is provided in the NEB’s Draft Expectations for Public Involvement Programs [Filing A22289].

The Board also expects applicants to consider the language needs of the potentially affected persons and/or groups and include a description of this consideration in their application. Further to s.41 of the Official Languages Act, the Board is committed to fostering the full recognition and use of both English and French in Canadian Society. The Board recognizes the importance of considering official languages when developing and implementing a consultation program, to result in effective communication with potentially affected persons in the official language of their choice.

3.4.2 Designing Project-Specific Consultation Activities

Goal

The application indicates why the design of project-specific consultation activities is appropriate for the nature of the project in alignment with the company’s Consultation Program.

Filing Requirement

Provide a description of the project-specific consultation activities and the factors that influenced the design.

Guidance

When designing project-specific consultation activities, applicants should consider that the Board expects consultation activities will, at a minimum:

  • be initiated as soon as possible in the planning and design phase of a project;
  • provide clear, relevant and timely information to potentially affected persons or groups;
  • be accessible to and inclusive of all potentially affected persons or groups;
  • be responsive to the needs, inputs and concerns of potentially affected persons or groups, and demonstrate how this informed the proposed design and operation of the Project; and
  • continue throughout the regulatory process, as well as the construction and operation phases of a project.

When consultation includes Aboriginal groups, applicants should consider establishing a consultation protocol in collaboration with these groups that takes into consideration their needs and cultural elements.

When relevant, applicants are also encouraged to consider establishing a consultation agreement with a municipal or regional government regarding pipeline and other energy-related developments that takes into consideration the unique needs of the municipality or regional government.

Project-Specific Consultation Activities

Describe project-specific consultation activities. At a minimum describe the:

  • potentially affected persons or groups to be consulted, including:
    • local residents, landowners and land or waterway users;
    • government authorities; and
    • Aboriginal groups;
  • potential information needs of the persons or groups;
  • process by which potentially affected parties can comment to the Board before the Board makes its decision;
  • manner in which official languages were considered, including how project information will be provided and communicated to potentially affected persons or groups in the official language of their choice to ensure effective and meaningful participation in the Board process;
  • methods and timing of consultation;
  • procedure for responding to issues and concerns; and
  • plans for future consultation and follow-up throughout the operations phase of a project, which may include activities such as public awareness programs, continuing education and consultation with persons regarding proposed operations that may potentially affect them.
Design Factors

Consider the following factors, where appropriate, in the design of consultation activities:

  • the nature, magnitude and areal extent of the project;
  • the potential environmental and socio-economic effects of the project;
  • effects of the project on navigation and navigation safety;
  • potential broad impacts of the project that may extend beyond the project boundaries (e.g., noise and air emissions);
  • all registered and non-registered interests held in the lands that may be affected by the project, which may include individuals or organizations identified through the consultation process;
  • the specific or distinct needs of various potentially affected persons and groups;
  • the location of Indian reserve lands, Métis settlements and traditional territories;
  • existing local community concerns or sensitive issues that may be exacerbated by the project;
  • the potential for malfunctions or accidents and risk associated with the project as it relates to emergency management;
  • the availability of emergency services;
  • the compatibility of the project with current land use and zoning;
  • the proximity of the project to urban centres;
  • different project routing, design and construction alternatives, and their potential impacts on persons and groups; and
  • any other relevant factors not included in this list.
Consultation Methods

Communicate the project information in a format and manner that is appropriate to the audience. Determine the means of communicating project information in conjunction with the potentially affected persons or groups, if possible.

Consultation methods may include but not be limited to:

  • project brochures, either mailed or hand delivered;
  • periodic newsletters;
  • advertisements in local newspapers;
  • radio spots;
  • a project web page;
  • telephone calls;
  • open house meetings;
  • project questionnaires;
  • facility tours;
  • on-site meetings;
  • personal visits; or
  • workshops.

Aboriginal groups potentially affected by the project can be identified by:

  • considering the location of Indian reserve lands, Métis or other Aboriginal populations, and the traditional territory that may be claimed by one o more Aboriginal groups;
  • contacting regional Aboriginal organizations or government agencies familiar with local Aboriginal groups;
  • requesting a preliminary list of potentially impacted Aboriginal groups from Natural Resources Canada’s Major Projects Management Office or the NEB;
  • consulting the Aboriginal and Treaty Rights Information System (ATRIS) of Indigenous and Northern Affairs Canada; and
  • taking into consideration past experience working in the area.
Local and Traditional Knowledge

Consider augmenting the application with local and traditional knowledge and integrating the information and knowledge, where appropriate, into the design of the project. Where local and traditional knowledge is obtained, provide an opportunity for the individual who provided the information to confirm the interpretation of the information and how it was used in the project design.

Identifying Government Authorities

Ensure the appropriate government authorities (local, regional, provincial and federal) are included in the consultation process. In some cases, regulatory approval from another authority will be required. Contact that authority to determine their information requirements.

Table 3-1 (located at the end of Chapter 3) while not exhaustive, identifies federal authorities that might need to be contacted for certain projects. The list is intended for assistance and guidance only – applicants are responsible for obtaining all necessary approvals for any project. The Board accepts no responsibility for the accuracy or completeness of this list.

Consultation Regarding Emergency Management

Sections 32 to 35 of the OPR describe requirements for an Emergency Management Program which apply to a company’s operations. Effective emergency response planning requires liaison and consultation with federal, provincial, and municipal governments, Aboriginal groups, and associated first responders. The Board assesses a company’s Emergency Management Program throughout operations through its compliance verification activities.

For a proposed project, it may also be appropriate to initiate consultation during the application process with those agencies and organizations that may be involved in an emergency response. The need for and depth of consultation with these agencies and organizations should be informed by:

  • the assessment of potential risks associated with the project;
  • the level of public concern regarding emergency management planning and emergency response associated with the project; and
  • the extent to which an applicant’s emergency response plans would interact with, and rely on those of first responders and other agencies for initial or ongoing response activities.

Agencies consulted with may include but not be limited to:

  • police;
  • fire departments, including volunteer fire departments;
  • emergency medical services;
  • provincial emergency management organizations;
  • provincial regulators and ministries of environment;
  • federal departments;
  • municipalities;
  • Aboriginal groups;
  • waste management companies; and
  • spill co-operatives.

The goal of the consultation is to ensure that those agencies and organizations that may be involved in an emergency response related to a proposed project have been adequately consulted and that any concerns raised have been considered and addressed as appropriate. Applicants are reminded to refer to guidance throughout Section 3.4 Consultation when designing and implementing consultation activities related to emergency management and regarding how the applicant considered the results of its consultation.

FYI – Reminder: Consultation Regarding Emergency Management

Sections 33 to 35 of the OPR outline the requirements applicable to a company operating a pipeline for establishing and maintaining liaison with agencies that may be involved in an emergency and for developing a continuing education program for appropriate organizations and agencies.

Additional information on the NEB’s expectations regarding liaison and consultation activities as they pertain to a company’s Emergency Management Program can be found on the NEB’s website and the OPR Guidance Notes.

3.4.3 Implementation and Outcomes of Project-Specific Consultation Activities

Goal

The application describes the results of the consultation conducted to-date for the project, in sufficient detail to demonstrate:

  • that all persons and groups potentially affected by the project are aware of: the project, the project application to the Board, and how they can contact the Board with outstanding application-related concerns;
  • that those potentially affected by the project have been adequately consulted, and
  • that any concerns raised have been considered, and addressed as appropriate.

Filing Requirement

Provide confirmation that the information provided to potentially affected persons and groups describes:

  • the Applicant’s intention to apply to the Board for approval of its project,
  • how they can contact the Board with outstanding application-related concerns before the Board makes its decision on the application, and
  • the actual date of filing the application with the Board, and information where to find the application and associated documents on the NEB website, including the file number.

Describe the outcomes of the consultation activities conducted for the project, including, but not limited to:

  • the persons or groups consulted;
  • the methods, dates and locations of consultation activities;
  • the information that was distributed to persons or groups, which in most cases will include:
    • the location, starting and ending points, route and main components of the project;
    • a map or maps at appropriate scale that show all major components of the project, the routing of the project, the workspace required, the location of proposed facilities such as pump and compressor stations, and the location of any major towns, roads, water bodies or other landmarks in the area of the project;
    • the proposed timing and duration of construction;
    • the potential environmental and socio-economic effects of the project and how those effects will be addressed;
    • how public safety will be addressed;
    • the emergency response information for agencies and organizations that may be involved in an emergency response and other stakeholders;
    • how comments or concerns raised by potentially affected persons or groups will be addressed throughout the consultation process;
    • how interested persons can participate further in the consultation process;
    • company contact information;
    • the proposed timing of filing the application with the Board; and
    • the NEB pamphlet (blue colour) Information for Proposed Pipeline or Power Line Projects that Do Not Involve a Hearing if the project is not subject to a hearing. (For hearings, provide the NEB pamphlet (yellow colour) Information for Proposed Pipeline or Power Line Projects that Involve a Hearing);
  • a summary of the comments and concerns expressed by potentially affected persons or groups;
  • a summary of the response made regarding each of the concerns or comments, including:
    • the measures taken, or that will be taken to address those concerns or an explanation of why no further action is required to address the concerns or comments; and
    • the methods and dates that the response was made to the person(s) who raised the concern(s);
  • how outstanding concerns will be addressed;
  • how input from persons or groups has influenced the design, construction or operation of the project;
  • details regarding discussions with Aboriginal groups, which includes each of the items listed above and:
    • the identity of all Aboriginal groups contacted, how they were identified, when and how they were contacted and who was contacted;
    • any relevant, non-confidential written documentation regarding consultations;
    • any concerns about the project raised by Aboriginal groups that you have discussed with any government department or agency, including when contact was made and with whom; and
    • if you are aware of any involvement of the Crown in consultations with the Aboriginal groups with respect to the project, describe the Crown involvement; and
  • the details and results of the consultation undertaken with all persons who may be affected by any changes to the project.

Guidance

Implementation

The Applicant should provide confirmation of adequate notice by providing a description of:

  • the process by which potentially affected persons and groups can contact the Board before the Board makes its decision; and
  • the methods and timing of notification and consultation.

The Applicant should maintain records and be prepared to further demonstrate the adequacy of the notice that was provided to all potentially affected persons and groups.

See Guidance in 3.4.2.

For consultation activities that could involve a large number of people, it might not be practical to list all individuals that were consulted. It may be more practical to describe the main groups and why they are identified. For example, where a group has a common concern or association, describe:

  • the group;
  • their location;
  • their common concern; and
  • the authority of any representatives of the group.
Concerns

To close the loop in consultation activities and address concerns before they become complaints, the Board expects applicants to:

  • seek to understand the full nature of concerns expressed by persons or groups;
  • consider the feasibility of any mitigation proposed by persons or groups to address those concerns;
  • respond to concerns; and
  • work with persons or groups to jointly resolve concerns.

3.4.4 Justification for Not Undertaking Consultation Activities

Goal

The application provides justification of why it was not necessary to carry out consultation activities with respect to the proposed project.

Filing Requirement

Explain why consultation activities were considered unnecessary.

Guidance

Consultation activities might not be necessary if the applicant can demonstrate that one or more of the following scenarios applies:

Equivalent Consultation Activities

In the event that the project has been the subject of an equivalent consultation process carried out under the auspices of another agency, or conducted by another company or agency:

  • describe the alternative consultation activities;
  • provide evidence that these activities identified the project that is being applied for and its potential impacts; and
  • demonstrate that these alternative activities meet the requirements of this section of the manual.

For example, where a road widening requires that an existing NEB-regulated pipeline be relocated, the responsible transportation authorities might conduct consultation activities for the road widening that includes consultation regarding the relocation of the pipeline. The pipeline application would then include a description of these consultation activities and how it meets the requirements of this manual.

No or Negligible Environmental or Socio-economic Effects

Applicants will be conducting environmental and socio-economic assessments of the project in accordance with the requirements of the NEB Act, the CEAA 2012 and this manual (see Guide A within Chapter 4).

Through this assessment process, applicants will determine the potential adverse effects of the project. If the project's potential environmental and socio-economic effects are negligible, public consultation activities might be unnecessary. A project with negligible effects might exist where the following conditions are met:

  • the proposed project is of a small scale and is localized;
  • all construction is to occur on previously disturbed land;
  • there is no potential for an impact on navigation;
  • the land acquisition process is complete and landowner concerns have been addressed;
  • there are no residents near the proposed project;
  • no other land uses or waterway uses or interests would be affected;
  • there is no potential for traditional use activities to be affected by the project;
  • there is no potential for cumulative environmental effects; and
  • there would be negligible environmental effects associated with construction and operation of the project.

Additional information...

Be sure to demonstrate how any environmental and socio-economic effects of the project are negligible.

Facilities within Company Owned or Leased Lands

The application is a facilities application that relates to:

  • work contained within the confines of land the applicant owns or leases (not including land upon which the applicant holds an easement only), except where those facilities or activities:
    • relate to an increase in the storage or disposal of toxic substances;
    • could result in increased noise emissions;
    • could result in increased emissions of air contaminants; or
    • could result in local nuisance, including the potential for increased dust or traffic.
Other Scenarios

Consultation activities may not be feasible if the project involves:

  • additional acquisitions required to support the day-to-day operations of a pipeline or international power line (e.g., standby plant, or materials and supplies); or
  • work performed as part of a contingency project such as emergency repairs.

3.5 Notification Of Commercial Third Parties

Notification of commercial third parties is normally required when the outcome of the application will affect such matters as:

  • tolls or tariffs;
  • the ability of third parties to receive, transport or deliver commodities; and
  • supply, transportation or sales contracts.

The Board must be assured that all commercial third parties who could be affected by the decision are aware of the application and have had the opportunity to comment should they wish to do so.

Goal

The application includes evidence that all interested commercial third parties that could be potentially affected by the outcome of the application have been advised of the application.

Filing Requirements

1. Confirm that all commercial third parties who could potentially be affected in any way by the outcome of the application have been notified and include:

  • the method used to notify those parties; and
  • when the parties were notified.

2. Provide details regarding the concerns of third parties. This might include:

  • confirmation that no concerns were raised;
  • confirmation that concerns raised have been resolved; or
  • a list of the commercial third parties who have outstanding concerns and a discussion of their unresolved concerns.

3. List the self-identified interested third parties and confirm they have been notified.

4. Provide an explanation in the event that notification of commercial third parties was considered unnecessary.

Guidance

Identifying Commercial Third Parties

Commercial third parties include those who could be directly or indirectly commercially affected by the outcome of an application. This should include shippers and could also include commodity suppliers, end users and other pipelines. The following are examples of when to consider certain commercial third parties to be affected by an application:

  • consider all shippers to be affected parties requiring notification of all tolls and tariff applications filed pursuant to Part IV of the NEB Act and all applications that could significantly affect tolls or tariffs;
  • consider all shippers, suppliers and end users to be affected parties when the outcome of the application would significantly affect service on the pipeline; and
  • consider operators of competitive facilities, whether regulated by the NEB or not, to be affected commercial third parties when the outcome of the application could reasonably be expected to have a significant adverse impact on their operations.

Third parties involved in physical construction activities (e.g., contractors, material vendors, consultants) or that supply food and accommodation would not normally be considered to be affected commercial third parties.

Notification

Inform the commercial third parties that an application has been, or will be, submitted to the NEB and provide a brief description. Notification should normally be done no later than the filing date of the application with the NEB. A copy of the application may be provided with the notification, be provided upon request or may constitute notification.

When determining the level of detail in the notification, consider the:

  • scope of the project;
  • potential impact on commercial third parties;
  • nature of any concerns raised by commercial third parties; and
  • resolution of concerns raised.

In general, the greater the scope of the project and the potential impact on commercial third parties the more information would be required. Further, more detailed information would normally be required when concerns have been raised by commercial third parties and remain unresolved at the time of filing.

Where the outcome of the application could affect specific commercial third parties, notify the individual parties. However, where a group with similar interests might be affected, such as western Canada producers or a group of end users, the applicant may choose to notify a recognized organization representative of the group such as the Canadian Association of Petroleum Producers or the Industrial Gas Users Association.

Concerns

Where concerns have been raised and resolved, include a discussion of the resolution when it would assist the NEB in making a decision. When providing a list of unresolved concerns, provide any other information that would assist the NEB to understand the issues, including a discussion of any attempts to reach agreement, such as a summary of the consultative process that was used prior to filing the application.

Self-identified, Interested Third Parties

Self-identified, interested third parties refers to third parties who have indicated to the applicant that they have an interest in the application or one or more types of applications filed with the NEB.

Whether any commercial third parties could be affected by the application or not, the NEB expects that the applicant will notify all self-identified interested third parties.

When Notification is Not Required

Notification might not be required if the outcome of the application is not expected to result in any significant impacts on commercial third parties, for example:

  • facilities applications for routine operational maintenance and repair where:
    • access to facilities might be temporarily interrupted during construction, but service will not be interrupted; or
    • the toll impact would be immaterial or considered to be a routine adjustment in a negotiated tolls agreement;
  • applications for construction on an owner-operated pipeline where the owner is the sole shipper;
  • applications concerning crossing matters, leave to open, deviation, change in class location or right of entry that would not affect tolls or the operation of the pipeline; and
  • applications to change the name of a pipeline owner that does not involve the sale of the pipeline or a change in operation.

The requirements for consultation, described in Section 3.4 – Consultation, continue to apply even if it is decided there are no commercial third parties to notify of an application.

Next Steps

Table 3-1:
Other Potential Federal Contacts

Table 3-1: Other Potential Federal Contacts
Project Considerations Contact
Does the project occur in a National Park or National Historic Site or is it likely to affect a National Park or National Historic site? Parks Canada
Is the project likely to take place on, involve dredge or fill operations in, draw water from or discharge water to a historic canal administered by and operated by Parks Canada?

Parks Canada
Public Services and Procurement Canada

Is the project likely to affect Indian reserve lands? Indigenous and Northern Affairs Canada
Will the project occur on lands in the Yukon or the Northwest Territories that are under the control, management and administration of Indigenous and Northern Affairs Canada and require the issuance of a Class A or Class B permit? Indigenous and Northern Affairs Canada
Is the project likely to result in international air pollution? Environment and Climate Change Canada
Is the project likely to result in the deposition of materials into the marine environment? Environment and Climate Change Canada
Does the project occur in a wildlife area as defined in the Wildlife Area Regulations? Environment and Climate Change Canada
Could the project affect wildlife species at risk or their critical habitat or the residences of individuals of those species?

Environment and Climate Change Canada
Fisheries and Oceans Canada
Parks Canada

Is the project likely to result in:

  • killing, capturing, taking or possessing a migratory bird or its nest or eggs;
  • collecting eiderdown or depositing oils or other harmful substance in areas frequented by migratory birds;
  • an effect on migratory bird habitat within a bird sanctuary; or
  • the release of a species of bird not indigenous to Canada?
Environment and Climate Change Canada
Will the project affect the natural flow of an international river (i.e., water flowing from any place in Canada to any place outside Canada) or affect the actual or potential use of that river outside Canada? Environment and Climate Change Canada
Is the project likely to result in the release of a deleterious substance? Environment and Climate Change Canada
Is the project likely to affect wetland function? Environment and Climate Change Canada
Parks Canada
Is the project likely to affect the operation of a railway company or property owned or leased by a railway company, or require the installation of telephone, electricity, telegraph or other wire services for a railway facility?

Canadian Transportation Agency

Transport Canada if Railway Safety Act is involved

Will the project result in cutting timber or constructing roads in a Federal Forest Experimental Area? Natural Resources Canada
Does the project involve producing or holding explosives in a magazine? Natural Resources Canada
Does the project involve replacing or repairing a bridge? Public Works and Government Services and Procurement Canada
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