Filing Manual – Guide CC – Import and Export Reporting Regulation Requirements

The National Energy Board Export and Import Reporting Regulations (Reporting Regulations) require that on or before the last day of each month, the holder of a licence or order for the exportation or importation of gas, propane, butanes, ethane, refined petroleum products or crude oil submit a report to the Board summarizing the previous month's activities.

This information is used, in aggregate, to:

  • monitor the flow of natural gas volumes, costs and prices through various export points and issue monthly reports for use by external parties;
  • monitor the flow of ethane and record export prices;
  • monitor the flow of propane and butanes, record prices and issue monthly reports for use by external parties; and
  • monitor the flow of crude oil and refined petroleum products, record prices and issue monthly reports for use by external parties.

Additional information...

All individual filings are kept confidential and are not available to other parties.

CC.1 Gas other than Propane, Butanes and Ethane Reporting

Goal

The filing includes information with respect to inter-provincial and international natural gas movements, by volume and prices.

Filing Requirements

Section 4 of the Reporting Regulations states:

4. Subject to sections 5 and 6, every holder of a licence or an order for the exportation, importation, exportation for subsequent importation or importation for subsequent exportation of gas shall submit to the Board, on or before the last day of each month, a return for the previous month that contains, for each licence or order, the following information set out by point of exportation or importation:

(a) the licence number or order number;

(b) the total quantity exported or imported;

(c) the highest quantity exported or imported in any one day during the month;

(d) the average heating value of the gas exported or imported;

(e) the value or price, at the international border, of all gas exported or imported, expressed in Canadian currency;

(f) the name of the export customer of the gas exported or the name of the seller of the gas imported;

(g) the province in which the gas was produced for all gas exported and the country and state in which the gas was produced for all gas imported;

(h) the transportation costs associated with the gas exported;

(i) whether the exportation or importation of gas was firm or interruptible;

(j) the geographical region within a country of destination to which gas was exported or within Canada for gas that was imported; and

(k) the name and telephone number of the person who prepared the return.

CC.2 Propane and Butanes Reporting

Goal

The filing includes information with respect to international propane and butane movement, by volume and prices.

Filing Requirements

Section 5 of the Reporting Regulations state:

5. Every holder of a licence or an order for the exportation of propane or butanes shall submit to the Board, on or before the last day of each month, a return for the previous month that contains, for each licence and order, the following information:

(a) the licence number or order number;

(b) the total quantity exported;

(c) the export price of the propane and butanes at the point of loading or injection into a pipeline, expressed in Canadian currency;

(d) the province where the exportation occurs;

(e) the country to which the propane or butanes were exported and the destination within the importing country;

(f) the mode of transport used in the exportation;

(g) information respecting

(i) the opening and closing inventory levels of the propane and butanes,

(ii) the supply sources of the propane and butanes,

(iii) the final disposition of the propane and butanes, and

(iv) inter-provincial transfers of the propane and butanes; and

(h) the name and telephone number of the person who prepared the return.

CC.3 Ethane Reporting

Goal

The filing includes information with respect to international ethane movement, by volume and prices.

Filing Requirements

Section 6 of the Reporting Regulations state:

6. Every holder of a licence or an order for the exportation of ethane shall submit to the Board, on or before the last day of each month, a return for the previous month that contains, for each licence and order, the following information:

(a) the licence number or order number;

(b) the province where the exportation occurs;

(c) the total quantity exported;

(d) the total revenue generated by the exportation calculated at the point of loading or injection into a pipeline, expressed in Canadian currency;

(e) the destination of the exportation of the ethane;

(f) the mode of transport used in the exportation of the ethane; and

(g) the name and telephone number of the person who prepared the return.

CC.4 Oil Reporting

Goal

The filing includes information with respect to international crude oil and petroleum products movement, by volume and prices.

Filing Requirements

Section 7 of the Reporting Regulations state:

7. Every holder of a licence or an order for the exportation of oil shall submit to the Board, on or before the last day of each month, a return for the previous month that contains, for each licence and order, the following information:

(a) the licence number or order number;

(b) in the case of oil other than refined petroleum products,

(i) the crude oil stream exported,

(ii) the consignee and destination of the oil within the importing country,

(iii) the total quantity exported,

(iv) the mode of transport used in the exportation,

(v) the point of sale,

(vi) the export price of the oil at the point of sale, expressed in Canadian currency, and

(vii) the marine freight cost of the cost, insurance and freight (CIF) sales, expressed in Canadian currency;

(c) in the case of refined petroleum products,

(i) the type of petroleum product exported,

(ii) the total quantity exported, expressed in cubic metres,

(iii) the export price at the point of loading or injection into a pipeline, expressed in Canadian currency,

(iv) the province where the exportation occurs,

(v) the mode of transport used in the exportation, and

(vi) the country to which the products were exported and the destination within the importing country; and

(d) the name and telephone number of the person who prepared the return.

Guidance

Section 3 of the Reporting Regulations states:

3. A copy of each return required to be submitted to the Board pursuant to these Regulations shall be kept by the person submitting the return for a period of three years from the month to which the return relates.

Monthly reports are a mandatory condition of any order or licence that may be issued in respect of the import or export of natural gas, ethane, propane, butanes, refined petroleum products or crude oil

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