Electricity Filing Manual – Chapter 1 – Introduction

Table of Contents


1.1 Scope and Purpose of the Manual

Electric utility companies regulated by the National Energy Board Act (NEB Act) are required to obtain the Board’s approval to construct new facilities or modify or abandon existing facilities and export electricity. Facilities include a transmission line and associated equipment, such as at a substation.

The Filing Manual is designed to provide guidance as to the type of information the Board would typically need to make a decision concerning the issuance of a permit or certificate for an IPL.

The Filing Manual is also designed to assist applicants in understanding why information is required and how it is assessed by the Board, so that applicants can therefore understand the level of detail that is needed.

This manual is not applicable to electricity exports or to other areas of NEB jurisdiction such as pipelines or oil and gas activities. Parties may wish to contact the Board for further advice or guidance on these other activities.

1.2 Board Expectations

This manual sets out the information requirements the Board expects in an application and also provides guidance on those requirements. The Board expects the applicant to include all necessary and sufficient information to explain and support the application.

When seeking approval, applicants must submit applications or information filings to the Board that enable the Board to:

  • evaluate the overall public good that the facilities requested can create as well as its potential negative aspects;
  • weigh the various impacts; and
  • make an informed decision that balances various interests.

While it is ultimately the responsibility of the applicant to make its case before the Board, this manual provides direction regarding the information the Board would typically expect to see addressed in a filing. Complete filings should allow the Board to carry out more consistent assessments with fewer information requests and, therefore, shorten timelines required to make a decision.

As will be seen from the detailed requirements, the Board's assessment of proposed projects includes, along with other considerations, a risk-oriented approach that considers the probability and consequence of potential issues. The level of detail for any particular issue in an application should therefore consider this.

1.3 Content Organization

The filing requirements are generally presented in the following format:

  • a Goal statement that summarizes the subject matter of the information to be provided;
  • Filing Requirements that specify the information needed;
  • a Guidance section that provides direction regarding, for example, the level of detail, potential issues and information references; and
  • "FYI" (for your information) grey boxes that provide direction for when further information may be appropriate, where further guidance can be found, 'off-ramps' for when additional information may not be required, and various other tips, examples, and reminders.

1.4 Confidential Filing

An applicant may request that the NEB treat a portion or section within an application as confidential in accordance with section 16.1 of the NEB Act. If the NEB is satisfied that the filing meets the conditions set out in paragraph 16.1(a) or (b), it may take any measures and make any order that it considers necessary to ensure confidentiality. One such measure is that only select Board staff and Members responsible for the consideration of the filing would have access to the information and the information would not be available to the public.

1.5 Previously Filed Material

If an applicant wishes to refer to documents previously filed with the Board and those documents are still current (e.g., company manuals, programs, standards or procedures), rather than resubmitting the documents, the applicant may:

  • indicate when, under what circumstances and under what Board file number (if known) the information was filed;
  • identify the document and its version; and
  • identify the section(s) of the document being referenced.

1.6 Pre-Application Meetings Guidance Notes

Applicants may request a pre-application meeting to clarify filing requirements with the NEB. The Pre-Application Meetings Guidance Notes describe the process for requesting a meeting. These can be found on the NEB website.

1.7 Filing with the National Energy Board

Parties with the ability to file electronically are expected to file documents through the Board's electronic document repository at www.neb-one.gc.ca. Any person who has the ability to access documents through the repository must accept service of a notification that the document is in the repository rather than requiring that a hard copy of the document be served.

For more information about filing electronically, please refer to the Filers Guide to Electronic Submission [PDF 447 KB] and the Memorandum of Guidance on Electronic Filing [PDF 66 KB]. Both of these documents are available on the Board's internet site at www.neb-one.gc.ca.

Please note that e-mails are not considered electronic filing and will not be accepted in a proceeding.

The Board's electronic document repository will contain the full text of only those documents filed electronically (following the procedures mentioned above). When documents are filed by hard copy or facsimile, the Board may create an electronic placeholder. This placeholder indicates that a document has been filed in hard copy (and is available in the Board's library) but it will not be possible to view or search these documents on the electronic document repository.

If you are filing an application by hard copies, you must file 15 copies. If you file electronically, one hard copy must be filed subsequently. The hard copy must have attached to it a signed copy of the Electronic Filing Receipt that the system will return to the filer upon receipt of the electronic document. Please file your completed application with the NEB and address it to:

Secretary
National Energy Board
Suite 210, 517 Tenth Avenue SW
Calgary, AB T2R 0A9
Telephone: 403-292-4800 or 1-800-899-1265
Facsimile: 403-292-5503 or 1-877-288-8803

1.8 Updates

It is the Board's intent to update this document as necessary. The Board would appreciate any comments users may have regarding the content, usability or other matters associated with this document that could assist with future updates and revisions.

All comments may be directed to the Board by:

E-mail: FilingManual@neb-one.gc.ca
Facsimile: Secretary at 403-292-5503 or 1-877-288-8803
Telephone: 1-800-899-1265

Mail:

Secretary
National Energy Board
Suite 210, 517 Tenth Avenue SW
Calgary, AB
T2R 0A8

The Board will communicate its future revision process and schedule and any interim updates at www.neb-one.gc.ca.

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