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Home > Reports > Annual Reports pursuant to Privacy Act > Annual Report Pursuant to Privacy Act - 1 April 2008 - 31 March 2009

Annual Report Pursuant to Privacy Act - 1 April 2008 - 31 March 2009

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Annual Report Pursuant to Privacy Act - 1 April 2008 - 31 March 2009 [PDF 759 KB]

ISSN 1926-3767

19 June 2009

The Honourable Lisa Raitt, P.C., M.P.
Minister of Natural Resources Canada
580 Booth Street
Ottawa, Ontario
K1A 0E4

Dear Minister:

In accordance with the provisions of Section 72 of the Privacy Act, I am pleased to submit the Annual Report of the National Energy Board on the administration of this Act for the period 1 April 2008 to 31 March 2009.

Yours truly,

Gaétan Caron
Chair and CEO

Attachment

Table of Contents

1. Introduction
2. Description of Institution Structure
3. Designation Order
4. Statistical Report
5. Interpretation / Explanation
6. Privacy Impact Assessments
7. New Data Sharing Activities
8. Training
9. Disclosures pursuant to subsection 8(2)(e)
10. Disclosures pursuant to subsections 8(2)(f) and (g)
11. Disclosures pursuant to subsection 8(2)(m)

I. Introduction

The Privacy Act provides citizens with the right to access personal information held by the government and protection of that information against unauthorized use and disclosure.

The National Energy Board (Board) is an independent federal regulatory agency that was established in 1959. The Board regulates the following specific aspects of the energy industry:

• the construction and operation of interprovincial and international pipelines;
• pipeline traffic, tolls and tariffs;
• the construction and operation of international and designated interprovincial power lines;
• the export and import of natural gas;
• the export of oil and electricity; and
• Frontier oil and gas activities.

Other responsibilities include:

• providing energy advice to the Minister of Natural Resources in areas where the Board has expertise derived from its regulatory functions;
• carrying out studies and preparing reports when requested by the Minister;
• conducting studies into specific energy matters;
• holding public inquiries when appropriate; and
• monitoring current and future supplies of Canada's major energy commodities.

In addition to its responsibilities under the National Energy Board Act (NEB Act), the Board also has responsibilities under the Canada Oil and Gas Operations Act, the Canadian Environmental Assessment Act, the Northern Pipeline Act, and certain provisions of the Canada Petroleum Resources Act. As a result of the Canada Transportation Act, which came into effect on 1 July 1996, the Board's jurisdiction has been broadened to also include pipelines that transport commodities other than oil or natural gas.

II. Description of Institution Structure

Activities relating to the Privacy Act are the responsibility of the Secretary of the Board, who has been designated by the Chairman of the Board as the Coordinator. The ATIP Analyst and Executive Support Officer position was created to assist the Secretary of the Board in Privacy requests. In addition, the Board's Legal Counsels and staff members of Personnel are available to provide advice, as required. All the individuals have other responsibilities in addition to those described above.

III. Designation Order

PRIVACY ACT DESIGNATION ORDER

The Chairman of the National Energy Board, pursuant to Section 73 of the Privacy Act*, hereby designates the person holding the office of Secretary of the National Energy Board to exercise the powers and perform the duties and functions of the Chairman as head of a government institution under the Act.

Dated at Ottawa this 18^th day of March, 1983.

______________________________
C.G. Edge
Chairman

*S.C. 1980-81-82, c. 111

IV. Statistical Report

Requests under the Privacy Act [PDF 24 KB]

Supplemental Reporting Requirements

Privacy Act

Treasury Board Secretariat is monitoring compliance with the Privacy Impact Assessment (PIA) Policy (which came into effect on May 2, 2002) through a variety of means. Institutions are therefore required to report the following information for this reporting period.

Indicate the number of:

Preliminary Privacy Impact Assessments initiated: 0

Preliminary Privacy Impact Assessments completed: 0

Privacy Impact Assessments initiated: 0

Privacy Impact Assessments completed: 0

Privacy Impact Assessments forwarded to the Office of the Privacy Commissioner (OPC): 0

If your institution did not undertake any of the activites noted above during the reporting period, this must be stated exeplicitly.

Discrepancies

V. Interpretation / Explanation

Received During Reporting Period

During the reporting period, the Board received one request under the Privacy Act.

Disposition of Requests Completed

The Board disclosed in part all documents requested.

Exemptions Invoked

Section 26.

Completion Time

The request was completed within 30 days of receipt.

Costs

The costs incurred for handling Privacy requests and administrative matters totaled $1,180.00 for 196 hours.

The Board estimates that 196 hours equates to 0.1 person-year.

VI. Privacy Impact Assessments

The Board has not initiated or completed any Privacy Impacts Assessments or Preliminary Privacy Impact Assessments. Consequently, no Privacy Impacts Assessments were forwarded to the Office of the Privacy Commissioner.

VII. New Data Sharing Activities

The Board has not undertaken any new data matching and sharing activities.

VIII. Training

There were no training activities undertaken in 2008-09.

IX. Disclosures pursuant to subsection 8(2)(e)

During the reporting period, the National Energy Board made no disclosures of personal information pursuant to subsection 8(2)(e) of the Privacy Act.

IX. Disclosures pursuant to subsections 8(2)(f) and (g)

During the reporting period, the National Energy Board made no disclosures of personal information pursuant to subsections 8(2)(f) and (g) of the Privacy Act.

XI. Disclosures pursuant to subsection 8(2)(m)

During the reporting period, the National Energy Board made no disclosures of personal information pursuant to subsection 8(2)(m) of the Privacy Act.

 

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Date Modified:

2012-02-02