Rates for PFP Reimbursement of Travel and Meals

Prudent planning for travel applies to both federal employees and non-public servants. Travel is to be avoided where cost efficient alternatives are appropriate and available. Virtual presence, teleconference, videoconference and other remote meeting solutions should be considered. The most economical means is to be selected given the nature of the trip when booking transportation, accommodations and meeting facilities.

Use the following rates and provide the necessary supporting documentation to ensure your claim is in accordance with the federal travel directive.

Rates for PFP Reimbursement of Travel and Meals
Expense Type Maximum based on National Joint Council Travel Directive in effect when agreement was issued Supporting documentation for Claim
Accommodation
Commercial accommodation standard room i.e. not a premium room
up to $200/night
Receipt showing dates and room type
Private non-commercial $50/night No receipt required
Specify the traveler and the number of nights
Meals and Incidentals
Meals and Incidentals, including tip and taxes

rates in effect starting
1 October 2017
maximum per person in Canadian dollars
  Canada Yukon NWT Nunavut
Breakfast  19.10 19.30 24.05 25.75
Lunch  18.90 20.85 27.20 33.20
Dinner 47.35 57.50 59.30 88.15
Incidentals  17.30 17.30 17.30 17.30
Daily total  102.65 114.95 127.85 164.40
No receipts required.
Simply specify the number of people, meals and days.
Transportation
Air Travel Lowest available economy class airfare Receipt showing date, rate and amount paid
Rental Car Mid size or smaller.
Larger vehicles may be reimbursed if deemed reasonable and supported by rationale explaining why a different model is required.
Receipt showing date, rate and amount paid
Private vehicle

rates in effect starting
1 October 2017
Rates payable in cents per kilometre (taxes included)
Province/Territory Cents/km
Alberta 45.0
British Columbia 50.0
Manitoba 47.0
New Brunswick 50.5
Newfoundland and Labrador 54.0
Northwest Territories 59.5
Nova Scotia 50.0
Nunavut 58.5
Ontario 55.5
Prince Edward Island 49.0
Quebec 50.5
Saskatchewan 46.0
Yukon 60.5
Determine applicable rate and provide distance travelled in kilometers to and from destination e.g. google map
Rail Travel The lowest available fare appropriate to particular itineraries. Receipt showing date, rate and amount paid
Taxis, shuttles and local transportation services for short local trips Actual expenses, including gratuities, shall be reimbursed. Receipt showing date and amount paid
Other mandatory transportation service charges and fees Actual expenses shall be e.reimbursed e.g. docking fees, road/bridge tolls, ferries and other transportation service charges/fees. Receipt showing date and amount paid
Other modes of transportation not normally used on roadways e.g. snowmobile See private vehicle rates above Provide distance travelled in kilometers to and from destination e.g. google map
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